The holding of conferences and seminars is limited to cases where there are compelling justifications for the importance of the conference, the necessity for it, and its potential contribution to serving the interests of the Kingdom. Priority should be given to topics that serve the policies and directions of the Kingdom during each transitional period and address practical issues that are feasible for implementation, or that have implications for existing and significant issues in the Kingdom. The topic should contribute to achieving the development goals outlined in the national development plans or the approved strategy for a specific sector, and there should be no conflict with Islamic law or customs and traditions.

1- The entity wishing to hold the conference or seminar shall arrange for this before the beginning of the fiscal year and prepare a preliminary annual schedule - as much as possible - provided that the subject of the conference or seminar falls within the jurisdiction of the entity or its field of work.

2- Subject to the provisions of paragraph (3/b) of this item, the competent Minister or the President of the independent entity, or whoever he delegates for that purpose, shall approve the objectives and main themes of the conference or seminar and the participants therein.

3- A. The competent Minister or the President of the independent entity has the authority to approve the holding of the conference or seminar, provided that the Ministries of Interior and Foreign Affairs are provided with a copy of the approval decision, including the objectives of holding the conference or seminar, the main themes, and the proposed names for participation, at least two months prior to the date of the conference or seminar. The Ministry of Interior and the Ministry of Foreign Affairs shall express their views regarding the names participating from outside the Kingdom within a period not exceeding one month from the date they are notified of the decision.

B. If the conference or seminar has a special nature - as determined by the competent Minister or the President of the independent entity - or if the entity deems it necessary to invite high-level figures (heads of states, prime ministers, current or former ministers, and those in similar positions, or officials in regional and international organizations), the concerned entity must submit a request to the High Authority to obtain the necessary approval, at least three months before the date of the conference or seminar, specifying the names of those who require the state to host them, ensuring that the request is limited to the minimum necessary, such as: heads of states and current or former heads of governments, or those whom the High Authority deems appropriate to host.

4- Invitations to senior participants (heads of states, prime ministers, current or former ministers, and those in similar positions, or officials in regional and international organizations) shall be directed by the competent Minister or the President of the independent entity.

Each concerned entity shall create a summary (icon) on its website under the name (Conferences and Seminars) dedicated to the conferences and seminars that the entity intends to hold or that it has previously held, along with information about the objectives and topics of each conference or seminar, proposed dates, names of participants, submitted working papers, and issued recommendations.

A- The hosting of VIPs shall be according to the importance and size of the activity, provided that the expenses are within the limits of the allocated financial resources.

B- Efforts should be made to provide opportunities for Saudi specialists to participate in the conference or seminar as much as possible.

C- Participants should be those with academic qualifications and those who have distinguished practical experience in the subject of the activity.

The head of the organizing authority for the conference or seminar shall disseminate its results and recommendations to the departments and entities under its jurisdiction - if deemed appropriate - to act upon them in accordance with the regulations and instructions. If it is deemed necessary to disseminate its results and recommendations to other entities, this shall be submitted to the higher authority for consideration and approval.

The application of what has been previously stated does not violate the regulations approved by the Royal Order No. (9388/ M B) dated 27/ 7/ 1426 AH.