The following words and phrases, wherever mentioned, shall have the meanings indicated for them unless the context requires otherwise:

• 1- Kingdom: The Kingdom of Saudi Arabia.

• 2- Program: The National Program for Exhibitions and Conferences.

• 3- Organizer: One of the institutions or companies licensed to organize exhibitions.

• 4- Document: Rules and procedures for holding trade exhibitions in the Kingdom of Saudi Arabia and the attached forms.

• 5-Competent Authorities: The Supervisory Committee of the National Program for Exhibitions and Conferences.

• 6- Trade Exhibition: A business event organized by a licensed institution or company in the field of organizing exhibitions with the aim of facilitating effective meetings between buyers and sellers. Its visitors are business owners and specialists, and direct sales are prohibited. The event may include the organization of specialized workshops and accompanying lectures. The trade exhibition is classified as an "international" exhibition if 10% or more of the exhibitors or visitors are from outside the Kingdom. It is called a single country exhibition if organized by one country alone for the purpose of introducing its products and services, and it may be accompanied by some cultural, artistic, or craft shows from the same country.

• 7- Forum: An event consisting of a trade or consumer exhibition, and a conference, forum, or seminar.

All commercial exhibitions held in the Kingdom are subject to these rules and procedures, except for the following:

• • The Riyadh International Book Fair, which is under the supervision of the Ministry of Culture and Information according to Council of Ministers decision No. (246) dated 17/ 7/ 1434 AH.

• • Commercial exhibitions organized by embassies and accredited diplomatic missions in the Kingdom, subject to the procedures specified by Royal Order No. (43857) dated 6/ 10/ 1432 AH, and Royal Order No. (7436) dated 21/ 10/ 1431 AH.

• • Art exhibitions (plastic art exhibitions, photo exhibitions, etc.), subject to the procedures specified by Royal Order No. (5186) dated 15/ 4/ 1426 AH, and the Circular of the Crown Prince, Deputy Prime Minister, Minister of Interior No. (164530) dated 18/ 9/ 1436 AH.

1. It is prohibited to hold trade exhibitions in the Kingdom that fall within the program's jurisdiction without obtaining a license from the program.

2. Islamic values, Sharia regulations, and public laws in the Kingdom must be maintained during the execution of the trade exhibition.

3. It is prohibited to insult any of the state's symbols or policies, or to engage in any political, security, tribal, or sectarian matters that incite discord and strife in the community, or lead to a breach of public order during the trade exhibition.

4. The supervisory committee of the program determines the financial compensation for the program's services related to trade exhibitions, and it is reviewed periodically.

5. The trade exhibition must be named appropriately and in accordance with the Arabic language and public morals, and its name must express what is exhibited, with adherence to all intellectual property rights according to the applicable laws. A short name for the trade exhibition in Arabic and English may be added.

6. It is prohibited to conduct any promotional activities for the trade exhibition, including advertising in all its forms, before obtaining preliminary approval for the trade exhibition from the program.

7. The preliminary approval or license for the trade exhibition may not be subcontracted or sold to others, but subcontracting with other institutions to provide supply or marketing services for the trade exhibition is permissible.

8. The program bears no responsibility, whether moral or financial or otherwise, in the event the organizer fails to apply the rules and procedures governing trade exhibitions.

1. The duration of the trade exhibition must not exceed seven days.

2. The trade exhibition is limited to being held in licensed exhibition halls, licensed halls within hotels, and licensed social event halls by the program.

3. The trade exhibition may be held in temporary facilities that comply with civil defense requirements, in cities and governorates where exhibition halls are not available, after obtaining a license from the program.

4. Exhibition halls, event halls, or hotel halls are not allowed to host trade exhibitions unless they are licensed by the program, and a clause must be included in the contracts made between these venues and trade exhibition organizers for renting the place, requiring obtaining the official license from the program.

1. The trade fair must be specialized in the type of products.

2. Participation in the trade fair is limited to licensed local and international companies and institutions, and sponsoring government entities.

3. Direct sale of exhibits during the execution of the trade fair is prohibited.

4. The following is strictly prohibited:

• - Displaying any materials nearing expiration.

• - Displaying counterfeit goods, equipment, and machines that do not conform to Saudi specifications and standards.

5. It is allowed to designate an area for the sale of food and beverages, provided that the participants in that area are restaurants licensed by the competent authorities, and according to the standards approved by those authorities.

6. Conferences, seminars, lectures, or workshops accompanying the exhibition may be held, after coordinating with the program at least (60) days before the exhibition, and obtaining written approval from the program. If the trade fair is accompanied by a conference, forum, or seminar, it is called a "Forum."

7. A consumer exhibition may be held alongside the trade fair, provided that a separate license is obtained according to the rules and procedures for holding consumer goods exhibitions.

8. Compliance with Saudi customs regulations is required when participating goods in the trade fair.

9. The regulations of the Ministry of Housing must be applied regarding the legality of the participation of exhibiting entities in trade fairs specialized in real estate.

10. All approved regulations of the Ministry of Commerce and Investment must be adhered to when organizing trade fairs specialized in precious metals and gemstones.

11. All approved intellectual property rights and regulations in the Kingdom must be adhered to when organizing the trade fair.

1. The application of the Ministry of Labor and Social Development's regulations and the job localization requirements announced by the Ministry or those announced by official entities must be observed when organizing the trade exhibition.

2. A registration platform or electronic system must be established to register participants and visitors at the trade exhibition, including the registration of name, entity, position, and contact information. Participation in the trade exhibition is prohibited without registration, and a copy of this notarization must be provided to the program if requested, within a period not exceeding two years from the date of the trade exhibition.

3. Signs must be displayed on all participating booths indicating the names of the entities.

4. All employees, exhibitors, and visitors participating in the trade exhibition are required to wear identification badges indicating the name, position, and entity they work for.

5. Exhibitors must be appropriately dressed in accordance with religious regulations and general traditions.

6. An office for the executive management of the trade exhibition must be provided, equipped with telephone, fax, and internet services, and a responsible person must be appointed to be present in this office during the working hours of the trade exhibition.

7. An office must be allocated for the relevant governmental regulatory authorities according to the exhibition's activity and the need for regulatory authority participation.

8. A first aid room and a first aid officer must be available throughout the working hours of the trade exhibition.

9. A place must be allocated for information and answering inquiries from visitors to the trade exhibition.

10. A mechanism must be provided for receiving complaints and suggestions from visitors to the trade exhibition.

11. Smoking is strictly prohibited in all facilities of the trade exhibition, and clear "No Smoking" signs must be placed, with a designated smoking area in the outdoor courtyard of the trade exhibition.

12. A designated area for men and women to perform prayers must be provided, and the call to prayer must be raised in the exhibition.

13. A dedicated website for the trade exhibition must be provided.

14. The gifts distributed at the trade exhibition should, as much as possible, be from Saudi handicraft products.

15. The program's logo and the preliminary approval or license number must be placed on all advertising and marketing materials for the trade exhibition.

The organizer is obligated to conclude the trade exhibition at the time specified according to the license, and to submit a report within a month from the date of the conclusion of the trade exhibition to the program. The report is used for research purposes and is not published by the program. The report includes the following:

• 1. The actual start and end date of the trade exhibition.

• 2. The actual total area of the trade exhibition.

• 3. The actual total area rented in the trade exhibition.

• 4. The number of people who worked in organizing the trade exhibition and their nationalities.

• 5. A list of names and contact numbers of the exhibiting entities in the trade exhibition, along with a list of the sponsoring entities.

• 6. The total number of exhibitors participating in the trade exhibition booths.

• 7. The total number of visitors to the trade exhibition from inside and outside the Kingdom.

• 8. Photos of the trade exhibition and a media summary about the exhibition and what the media covered.

• 9. Information about the number and value of deals concluded at the trade exhibition.

• 10. The financial results of the trade exhibition in terms of costs and revenues.