The following terms and phrases shall have the meanings assigned to each of them unless the context requires otherwise.

• Permanent Joint Committee:
  A statute composed of members representing more than one government entity, meeting to perform specific and ongoing tasks not linked to a specific duration or to one or more specific tasks, and among the members of this statute may be those who do not belong to any of the government entities, whether they are chosen for their persons or for their positions.

• Temporary Joint Committee:
  A statute composed of members representing more than one government entity meeting to perform specific tasks that end upon the completion of its work or upon the expiration of the specified period.

• Supervising Authority:
  The entity in which the committee is formed and where its meetings are held.

• Regulation:
  Regulation of Joint Governmental Committees and the Organization of Their Work.

• Quasi-Judicial Committee:
  The committee that is specialized by virtue of its establishment document in considering specific disputes.

This Regulation applies to all permanent joint governmental committees formed in governmental agencies ... based on regulatory texts, royal orders, supreme orders, decisions from the Council of Ministers, or decisions from the Civil Service Council, provided that joint governmental committees that are quasi-judicial, councils of institutions and toxic environments and their committees ... among their members, and committees whose establishment document includes details for their formation, organization of their work, procedures, and determination of their rewards are excluded.

It should be ensured that the instrument for forming the permanent joint governmental committee includes the following specifications:

• 1- The name of the committee.

• 2- The objectives, tasks, and competencies of the committee.

• 3- The entities represented in the committee, limited to those directly concerned with the nature of the committee's task.

• 4- The level of representation in it and the specialization of its members when necessary for the committee's work.

• 5- The entity supervising the committee.

• 6- The entity to which the committee submits its work results, recommendations, needs, and any obstacles it may encounter.

• 7- The nature of the committee's work (full-time or part-time).

• 8- The date the committee begins its tasks.

• 9- A time period after which the work of the permanent joint committees is evaluated to consider the need for development, whether in terms of their objectives, tasks, competencies, or formation, provided that this period does not exceed five years from the date the committee begins its tasks.

• 10- The entity or entities responsible for disbursing the committee's remuneration.

Without prejudice to the provisions contained in the instruments for forming permanent joint government committees, the following arrangements are made when determining the representatives of entities in permanent joint committees:

• 1- The supervising entity shall name its representative in the committee and his deputy, determine the job level and specialization when necessary, and communicate this to each participating entity in the committee within a period not exceeding fifteen days from the date of being notified of the committee's formation.

• 2- Each entity represented in the committee shall name its representative and his deputy, and inform the supervising entity within a period not exceeding fifteen days from the date of receiving the request letter to determine its representative, taking into account the following when naming committee members:

  • - There should be a proximity in the job level among committee members so that the difference between any of its members does not exceed two ranks, unless the instrument for forming the committee or the supervising entity's letter specifies the job level for the entity's member.

  • - The selection of representatives of entities and their deputies should be from those specialized in the subject of the committee's work unless necessity dictates otherwise.

  • - Members should be named by their positions, not by their persons, unless the member's personality is of consideration.

  • - When naming their representatives in committees, entities should not limit membership to certain individuals, and should open the field to all good capabilities and experiences to contribute to the committee's work, and the number of permanent joint government committees in which a member participates during one fiscal year should not exceed five committees, unless specified by name or job position in the instrument for forming the committee.

  • - The selection of the entity's representative should be from among those whose duties and responsibilities of their work or participation in other committees or tasks allow them to effectively participate in the committee's work.

  • - If the committee's task requires the payment of a deputation allowance to the members, the entities participating in the committee's membership should name their members from among their branch employees in the area where the committee will carry out its tasks and work, unless the task requires that the members be from non-branch employees.

  • 3- Each government entity must be represented by one representative in the permanent joint government committee unless necessity calls for any entity to be represented by more than one representative, provided that the number of representatives from one entity does not exceed a quarter of the committee members.

Unless the decision to form the joint governmental committee includes the appointment of a chairman, the representative of the supervising authority shall assume the chairmanship of the committee, provided that the rank of the committee chairman is higher or at least equal to the highest-ranking member, and he shall have:

• 1- Management of its work and organization of its meetings.

• 2- Monitoring the attendance of its members.

• 3- Supervision of the committee's secretariat.

• 4- Monitoring the preparation of its minutes and reports.

• 5- Coordination with committee members to determine the dates of its meetings.

• 6- Reporting to the head of the supervising authority on any obstacles that may hinder the committee's tasks and suggestions for its development.

The supervising authority shall appoint a (Secretary) or a secretary for the work of the permanent joint committee if necessary.

The Committee must carry out its work during official working hours, and if there is a need to perform its duties outside of official working hours, prior approval must be obtained from the head of the supervising authority of the Committee.

A record of the meetings of the Joint Governmental Committee is prepared, a copy of which is provided to the representatives of the entities represented in the committee, containing the following:

• 1- Record number.

• 2- Name of the committee.

• 3- Date, time, and place of the meeting.

• 4- Names of the chairman and members of the committee and their entities, and those who did not attend and the reasons for their absence.

• 5- What was discussed and the conclusions of the meeting.

• 6- Problems and impediments facing the committee and proposals for their resolution, if any.

• 7- Committee's recommendations and proposals, their implementation mechanism, and requirements, if necessary.

• 8- Date, time, and place of the next meeting and what will be discussed, if any.

• 9- Signatures of the members and their reservations, if any.