• This document is the exclusive property of the Expenditure and Projects Efficiency Authority, and this entire document, including the terms of this important notice, must be read.
• Public entities may disclose the content of this document or part thereof to their advisors and/or contractors provided that this notice is included.
• Any use or actions arising from this document or part thereof by any party, including public entities and/or their advisors and/or contractors, shall be at the full responsibility of that party, and they bear the associated risks.
• The Authority discharges itself to the fullest extent permitted by law from any obligations to any other party, regardless of how they arise, in connection with or related to the use of this document (including losses or compensations of any nature, whether due to negligence, default, or otherwise).
• The validity of this document and its contents shall apply according to the terms contained herein and as of the date of its issuance.

• With reference to paragraph (1) of Article (Four) of the Statute of the Expenditure and Projects Efficiency Authority, issued by Council of Ministers Decision No. (389) dated 1442/7/11 AH, which stipulates that it is within the Authority’s jurisdiction to set policies, strategies, plans, programs, standards, and guidelines related to its competencies, in coordination with the concerned entities, and to follow up on their implementation after approval. Based on paragraph (1) of Article (Six) of the Implementing Regulation of the Government Tenders and Procurement Law, issued by Royal Decree No. (M/128) dated 1440/11/13 AH, which provides that the Authority shall prepare business and procurement strategies that define contracting and purchasing controls and quantities, taking into account the provisions of Article (Fourteen) of the Law, with the aim of unifying specifications among beneficiary entities in accordance with their actual needs, enhancing operational efficiency, and reducing the risks of service execution failure through clarity of technical requirements, thereby ensuring the advancement of execution quality and improving spending efficiency in these services, in accordance with best practices.

• In this context, a technical committee of specialists in the field of city cleaning services and contract management was formed based on the letter of His Excellency the Minister of Finance, Chairman of the Board of Directors of the Expenditure and Projects Efficiency Authority, No. (3986) dated (1446/5/1 AH). The committee commenced its work by studying the current situation and challenges related to the procurement of city cleaning services, starting from the planning stage until the tendering stage.

• During this process, numerous workshops were held with the concerned government entities to collect the necessary data and information, and to identify considerations related to issuing controls consistent with the Government Tenders and Procurement Law, issued by Royal Decree No. (M/128) dated 1440/11/13 AH, and its Implementing Regulation, issued by the Minister of Finance Decision No. (1242) dated 1441/3/21 AH, as well as its updated Implementing Regulation, issued by Ministerial Decision No. (1090) dated 1445/9/21 AH. This resulted in the preparation and issuance of contracting and purchasing controls specific to city cleaning services, which shall be applied as complementary to the provisions of the Government Tenders and Procurement Law and its Implementing Regulation and other provisions. These controls shall not be interpreted or applied in a manner that contradicts any provision contained in the Law or the Regulation, and the absence of a specific provision in these controls shall not exempt the entity or the contractor from complying with any legally established requirements or provisions.

• These controls constitute a mandatory reference for government entities, which must adhere to them when preparing the terms of reference and specifications related to the procurement of city cleaning services. It is important to emphasize that the content of these controls does not replace any applicable laws or legislations in the Kingdom of Saudi Arabia. In the event of any conflict between the provisions of these controls and any of those legislations or their updates, the reference shall be to those legislations, and the government entities bear the responsibility to comply with them.

• The Expenditure and Projects Efficiency Authority, in cooperation with stakeholders, shall review and update these controls periodically in line with relevant developments, and shall announce the updated versions after completing the statutory procedures, to be applied and adhered to by government entities.

Establishing a regulatory framework for the operations and procurement of city cleaning services across all government entities. This is to achieve the government’s direction towards spending efficiency by maximizing impact relative to expenditure through optimal resource utilization, reducing excessive costs, and avoiding waste, in addition to contributing to the improvement of service levels and cleaning operations.

• The establishment of a comprehensive framework for the operations and procurement of city cleaning services achieves the following objectives:

  • A- Enhancing the efficiency of purchasing processes from planning to tendering.
  • B- Unifying the terms and standards applied for purchasing cleaning services among government entities.
  • C- Improving the quality of services provided to residents.
  • D- Reducing costs associated with city cleaning services.
  • E- Ensuring contractors' compliance with specified standards and specifications.
  • F- Enhancing efficiency and effectiveness in the management of city cleaning services.

• The application of these regulations is based on a number of statutory references, royal orders, and issued decisions as follows:

  • A- The Statute of the Expenditure and Projects Efficiency Authority, issued by Council of Ministers Decision No. (389) dated 11/7/1442 AH.
  • B- The Government Tenders and Procurement Law, issued by Royal Decree No. (M/128) dated 13/11/1440 AH, and its Executive Regulations, issued by Minister of Finance Decision No. (1242) dated 21/3/1441 AH, as well as its updated Executive Regulations, issued by Ministerial Decision No. (1090) dated 21/9/1445 AH.
  • C- The Government Tenders and Procurement Law and its Executive Regulations, Fourth Edition, April 2024 AD.
  • D- Ministerial Decision No. (3011) dated 18/8/1442 AH, regarding the approval of the regulations for bid evaluation criteria.
  • E- Ministerial Decision No. (76) dated 23/3/1426 AH, concerning the procedures manual for the withdrawal and impoundment of damaged vehicles and broken machinery.
  • F- Ministerial Decision No. (129) dated 24/4/1430 AH, approving the addition of provisions to the operation, maintenance, and cleaning contract template, issued by Council of Ministers Decision No. (268) dated 30/10/1422 AH.
  • G- Ministerial Decision No. (712) dated 9/11/1441 AH, stipulating the transfer of supervisory responsibilities over public benefit markets to the Ministry of Environment, Water, and Agriculture.
  • H- The circular issued regarding the addition of the Baladi Lens in the devices of supervisors and inspectors of cleaning contractors, No. (4600655989/1), issued on 25/9/1446 AH.

• The government agency must adhere to the following regulations in all city cleaning works and services when preparing the needs assessment and estimating the total cost:

  • 1-1 The government agency must collect and identify the essential basic data necessary for estimating the need, which must include at a minimum the following information:

    • 1- Details of the roads included within the scope of work, including:

      • • Types of roads.
      • • Lengths of roads.
      • • Lengths of sidewalks.
      • • Expected daily quantity of waste.
      • • Population census in the area.

    • 2- General details related to the scope of work and how the works are to be executed, including:

      • • Contract duration.
      • • Area.
      • • Population census within the work execution area.
      • • Expected percentage of recyclable waste from the total waste in the work execution area.
      • • Total area of beaches (if any).
      • • Total lengths of public walkways (if any).
      • • Average number of shifts and trips per shift for various types of services.
      • • Expected percentages of the number of containers required by size.
      • • Expected percentages of the number of compactor trucks required by size.
      • • Expected quantities of bulky waste.

  • 1-2 At the needs estimation stage, based on the collected and identified data, the government agency must use the operational data model prepared by the Authority, which is based on the need determination equations shown in Annex No. 1.

  • 1-3 The agency must attach documents showing the lengths and types of roads in addition to the lengths of sidewalks, certified by the Roads Department at the Municipality.

  • 1-4 The government agency must estimate the expected competition cost through market study and use appropriate methods and sources to estimate prices such as:

    • • Comparing prevailing market prices.
    • • Analyzing prices of previous projects or related items.
    • • Studying internally and externally approved price references.
    • • The estimated costs prepared by the Expenditure and Projects Efficiency Authority.
    • • Price data issued by competent authorities - if available -.