The following words and phrases – wherever they appear in this regulation – refer to the meanings specified next to each of them, unless the context requires otherwise:

1- Regulation: Regulation of the Expenditure and Projects Efficiency Authority.

2- Authority: Expenditure and Projects Efficiency Authority.

3- Council: Board of Directors of the Authority.

4- Chief Executive Officer: Chief Executive Officer of the Authority.

5- Government Entities: Ministries and other government agencies funded by the state’s general budget.

The authority enjoys independent legal personality, as well as financial and administrative independence, and is organizationally linked to the President of the Council of Economic Affairs and Development. Its main headquarters is located in the city of Riyadh, and it may establish branches and offices within the Kingdom as needed.

The Authority aims to contribute to achieving spending efficiency in government entities, enhancing the quality of projects, assets, and facilities, planning infrastructure, programs, initiatives, and operational processes funded by the state’s general budget, and monitoring the implementation of those entities' programs and initiatives in a manner that achieves the Authority's objectives.

Without prejudice to the competencies and responsibilities of other entities, the Authority shall undertake all necessary actions to achieve its objectives, including the following:

1- Developing policies, strategies, plans, programs, standards, and guidelines related to the Authority's competencies in coordination with relevant entities, and monitoring their implementation after approval.

2- Proposing draft laws related to the Authority's competencies, suggesting amendments to existing laws, and submitting them to complete the necessary legal procedures.

3- Studying the details of spending and operational and capital practices related to it in government entities in planning and operation, providing recommendations regarding them, identifying opportunities to enhance spending efficiency resulting from them, and determining their impact on the budgets of those entities. Submitting what needs to be submitted in accordance with legal procedures.

4- Studying the policies, plans, and strategies of government entities that affect spending and the quality of projects, proposing amendments to existing ones, and submitting them to complete the necessary legal procedures.

5- Establishing indicators and measurement standards – related to the Authority's competencies – and continuously developing them in coordination with relevant entities.

6- Developing tools, methodologies, and approaches that contribute to achieving the Authority's objectives, and adopting the best global practices and relevant technical applications related to its competencies.

7- Coordinating with government entities to form internal working teams; to enhance spending efficiency, and improve the quality of projects, operational programs, and government initiatives.

8- Preparing reports to measure and monitor government entities' compliance with recommendations, methodologies, mechanisms, and relevant standards, and submitting them for necessary action.

9- Reviewing approved initiatives and programs for government entities to ensure their alignment with spending efficiency objectives, proposing necessary changes to ensure spending efficiency and improve project quality – in coordination with relevant entities – and submitting them for necessary action.

10- Studying the impact of government spending on projects, programs, initiatives, and plans, and on public finances in the medium and long term in coordination with relevant government entities to ensure their alignment with financial sustainability objectives, proposing necessary changes and recommendations, and submitting them for necessary action.

11- Identifying the type and level of academic and practical qualifications for personnel in project management fields in government entities, and verifying the quality of scientifically and practically qualified staff.

12- Ensuring compliance with the requirements of (phase gates) for projects before including projects in the budget and throughout all phases of each project, and coordinating with the Local Content and Government Procurement Authority regarding local content requirements.

13- Establishing standards and mechanisms for planning and managing projects in government entities, and contracts for ongoing services, and monitoring their implementation thereafter, and determining the necessary budgets for them.

14- Holding meetings, seminars, conferences, and specialized training courses in areas related to the Authority's competencies.

15- Engaging experts, consultants, and distinguished consulting firms in accordance with the Authority's approved regulations.

16- Establishing partnerships and cooperation agreements with relevant government entities in accordance with legal procedures.

17- Preparing studies and scientific research related to the Authority's competencies.

18- Encouraging government entities to excel in areas related to the Authority's competencies by proposing incentives for that, and submitting them for necessary action.

19- Coordinating with government entities to request data, information, documents, and records related to the Authority's competencies, and holding meetings with those entities to obtain their views or acquire relevant information according to the established procedures.

20- Collaborating with government entities to establish and adopt the necessary technical enablers to achieve the Authority's objectives, including utilizing available databases from government entities and linking with them.

21- Establishing requirements and targets for spending efficiency and government projects in coordination with the Local Content and Government Procurement Authority, and monitoring the performance of those entities to achieve that, in accordance with the relevant legal provisions.

The Authority shall have a Board of Directors as follows:

1- Minister of Finance as President.

2- Minister of Economy and Planning as a Member.

3- Minister of Human Resources and Social Development as a Member.

4- Minister of Communications and Information Technology as a Member.

5- Chairman of the Board of the Local Content and Government Procurement Authority as a Member.

6- Chief Executive Officer of the Authority as a Member.

The composition of the Council may be amended by an order from the President of the Council of Ministers based on a proposal from the President of the Council.

The Council is responsible for overseeing the management of the Authority's affairs and conducting its matters, and it makes all necessary decisions to achieve its objectives within the limits provided by the Law, and it has, in particular, the following:

1- Approving the policies and strategies related to the Authority's competencies, and the plans and programs necessary for their implementation.

2- Proposing draft laws related to the Authority's competencies, proposing amendments to the existing ones, and submitting them to complete the necessary legal procedures.

3- Approving the organizational structure of the Authority.

4- Approving the financial and administrative regulations that govern the Authority and other internal and technical regulations necessary for its operations, provided that the approval of administrative regulations is in agreement with the Ministry of Human Resources and Social Development, and that the approval of financial regulations and provisions with financial implications in the administrative regulations is in agreement with the Ministry of Finance.

5- Adopting the standards, methodologies, methods, and tools related to the Authority's competencies.

6- Approving the establishment of branches and offices for the Authority.

7- Reviewing the periodic reports submitted regarding the progress of work in the Authority and taking the necessary actions regarding them.

8- Approving the draft budget of the Authority, its final accounts, the auditor's report, and the annual report; in preparation for submitting them according to the applicable legal procedures.

9- Determining the financial compensation for the services and works provided by the Authority that the Council deems appropriate to charge a financial fee for.

10- Approving the conclusion of agreements, protocols, and contracts, according to the applicable legal procedures.

11- Accepting donations, gifts, grants, bequests, endowments, and assistance, in accordance with the regulations governing that.

12- Appointing an external certified auditor and an internal financial controller. The Council may form permanent or temporary committees from among its members or others, assigning them tasks as it sees fit. Each committee's formation decision specifies its chairperson, members, and competencies, and it may seek assistance as it deems necessary to perform the assigned tasks.

It also has the authority to delegate some of its competencies to its chairperson or to any of its members, or to the CEO, or to any of the Authority's staff, as required by the workflow.

1- The Council shall meet at the invitation of its Chairman once every three months, and whenever necessary as determined by the Chairman of the Council, or if requested by at least one-third of the members. The invitation must be sent in writing at least seven days prior to the meeting, and it must include the agendas.

2- For the meeting of the Council to be valid, the presence of the majority of its members, including the Chairman or his appointed representative, is required.

3- The decisions of the Council are issued with the approval of at least the majority of its members, and in the event of a tie, the side that the Chairman of the meeting voted for shall prevail.

4- No member of the Council may abstain from voting or delegate another member to vote on their behalf in their absence.

5- The deliberations and decisions of the Council shall be recorded in minutes signed by the Chairman of the meeting and the attending members. A member who objects to any decision may record their objection with justification in the minutes.

6- The Council may invite anyone it deems appropriate to attend its meetings without the right to vote.

The Authority shall have an Executive President appointed by a Decision from the Council based on a nomination from its Chairman, and the Decision shall specify his salary and other financial benefits, and he shall be responsible for managing the Authority, with his responsibilities concentrated within the limits set by the regulations, and what is determined by the Council, and he shall specifically have the authority to carry out the following:

1- Proposing the policies and strategies of the Authority and the plans and programs necessary for their implementation, and submitting them to the Council for approval.

2- Proposing the organizational structure of the Authority.

3- Proposing the financial and administrative regulations necessary for the operation of the Authority, and submitting them to the Council for approval and overseeing their implementation after approval.

4- Proposing the standards, methodologies, methods, and tools related to the Authority's competencies, and submitting them to the Council for approval.

5- Preparing the draft budget of the Authority, its final accounts, and the annual report, and submitting them to the Council for approval.

6- Issuing orders for the expenses of the Authority, in accordance with its financial regulations.

7- Appointing employees in the Authority and supervising them, in accordance with what is determined by the regulations.

8- Contracting with experts, consultants, and firms with distinguished competencies within the objectives of the Authority, and in accordance with what is determined by the regulations.

9- Following up on the implementation of decisions related to the objectives of the Authority.

10- Preparing periodic reports on the activities, achievements, and operations of the Authority, and submitting them to the Council in preparation for completing what is necessary regarding them.

11- Submitting proposals and recommendations to the Council regarding matters within its competencies.

12- Signing agreements, protocols, and contracts after the Council's approval, or according to the powers granted to him, and in accordance with the applicable legal procedures.

13- Representing the Authority before judicial, administrative, and other entities inside and outside the Kingdom, and he may delegate others in this regard.

14- Any other task assigned to him by the Council.

And the Executive President may delegate any of his competencies to other members of the Authority.

1- The exchange of data between government entities and the Authority shall be conducted electronically as much as possible in accordance with the applicable regulations and instructions.

2- The Authority may – after obtaining the Council's approval – publish data and results regarding the efficiency of spending and the quality of project implementation by government entities, to enhance transparency.

The members of the Authority are subject to the provisions of the Labor Law and the Social Insurance Law.