The following words and phrases - wherever they appear in these regulations - shall have the meanings specified next to each of them unless the context requires otherwise:

1. The Authority: The Ministry, or the department, or the agency, or the public institution, or the government department with an independent budget.

2. The Regulations: The rules and procedures of government warehouses.

3. The Electronic System: The electronic system for managing government warehouses.

4. Warehouse Forms: The approved forms under which the procedures for receiving, recording, dispensing, and inventorying items are executed, in accordance with the provisions of the rules and procedures of government warehouses, as follows:

• - Temporary Receipt Notice for Items Under Inspection (Form 1)

• - Receipt Memorandum (Form 1G No. 2)

• - Receipt Report (Form No. 3)

• - Item Card (Form No. 4)

• - Item Monitoring Card (Form No. 5)

• - Inspection and Examination Report (Form No. 6)

• - Material Dispensing Request (Form No. 7)

• - Custody Card (Form No. 8)

• - Return Document (Form No. 9)

• - Inventory Form (Form No. 11)

• - Dispensing Document for Returned Items (Form No. 10)

5. The Movables Platform: An electronic page created on the authority's website, through which returned items from the authority's warehouses are displayed to enable other government entities to benefit from them or sell them, and the platform contains all details related to the displayed items.

6. Inspection and Examination Report (Form No. 6): A form within the electronic system for managing government warehouses that contains details of the items, the results of their inspection and examination, their compliance with specifications, the required quantities, and a report of their acceptance or rejection, prior to their final receipt and entry into the warehouses.

7. Addition Order: A procedure carried out through the electronic system for managing government warehouses to record the quantities of items received in the incoming field of the item card (Form No. 4), and the incoming field of the item monitoring card (Form No. 5).

8. Deduction Order: A procedure carried out through the electronic system for managing government warehouses to record the quantities of items dispensed in the dispensed field of the item card (Form No. 4), and the dispensed field of the item monitoring card (Form No. 5).

9. Quick Response Code (QR Code): A code placed on the packaging of items to display detailed information about them when scanned with a code reader device.

The warehouse or supply apparatus in the entity shall be in the form of a department, section, or division, depending on the volume of work and its requirements. The administrative corollary for the warehouse or supply management in civil and military entities is determined according to the nature of the tasks, specialization, and the administrative organization of each entity individually.

The Warehouse Management, or Supply, is responsible for implementing the provisions of these rules, supervising the operations of the warehouses, and coordinating with the administrative units in the entity to estimate their annual needs for various items in advance, as well as arranging, storing, and maintaining the items, in accordance with the provisions of Article (thirty-eight) of these rules.

In consideration of what is stated in the Job Classification Guide of the Ministry of Human Resources and Social Development, and what is included in the Law on Direct Management of Public Funds and its Executive Regulations, the following are among the warehouse positions according to the requirements of work:

1. Warehouse Management Director:
This refers to the director of a department, division, or section head, who is responsible for managing and supervising all matters related to the warehouses and their employees. His responsibilities include organizing and developing work in the warehouses, monitoring their supply and conducting inspections, implementing the provisions of these rules, and adhering to what is issued by the General Court of Audit regarding warehouse matters, without prejudice to the provisions of the Law on Direct Management of Public Funds and the inventory and accounting regulations issued by the General Court of Audit.

2. Receiving Area Custodian:
He is responsible for the temporary receipt of items arriving at the receiving area until they are inspected and accepted. He also prepares receiving memos for those items through the automated system and delivers them definitively to the warehouse trustee or custodian. The receiving area custodian is assisted by specialized technicians as needed based on the work requirements and the nature of the received items.

3. Warehouse Trustee or Custodian:
A warehouse trustee or custodian is appointed for each central warehouse or branch warehouse, assisted by others as needed based on work requirements. He must have the appropriate qualifications and knowledge of all provisions of these rules, the Law on Direct Management of Public Funds, the forms used, and the methods of storing, classifying, and arranging materials according to sound principles. He is directly responsible for all contents of the warehouse, and no one else is permitted to open or close the warehouse. A warehouse trustee or custodian may be appointed in the supply room or emergency room when necessary.
His duties include receiving and dispensing items systematically, maintaining them in the warehouse, applying security and safety controls in the warehouse he is assigned to, and completing the legal procedures in his section of the system upon receipt, dispensing, or returning items. He is also entitled to participate in committees for inspecting items.

4. Public institutions and bodies (and those equivalent to them) whose employees are not subject to the Civil Service Law:
The names of warehouse positions are determined and listed after being approved by their boards of directors or equivalent bodies in their relevant regulations.

1. Upon the appointment, transfer, or termination of the service of the warehouse keeper, or the custodian of the trust due to resignation, reaching the legal age, or death, an inventory and accounting of the warehouse must be conducted - (in the case of death, the deceased's representative joins the inventory committee).

2. When the warehouse keeper or custodian of the trust is on leave, or assigned elsewhere, or ill, for a period of less than three months; the entity may assign one of its employees to hand over the warehouse assets through a handover and receipt process, and apply the same procedure upon their return. If the duration is three months or more, an inventory and accounting must be conducted, taking into account the inclusion of handover and receipt records. The inventory and accounting in the automated system should be done immediately upon preparation.

3. In warehouses that operate around the clock (24 hours), the entity must create work schedules (shifts or rotations) among the warehouse keepers and custodians of the trust, and these schedules should be entered into the automated system immediately upon their approval.

4. In the event of the absence of the warehouse keeper or custodian of the trust, a committee from the competent authority in the entity shall be formed to open the warehouse for the conduct of business, after which it shall be closed again by that committee, and the necessary record for this procedure shall be prepared until the return of the person responsible for the warehouse, and all procedures and records shall be entered into the automated system.

* In all cases, the provisions of the Law on Directing Public Funds and the Inventory and Accounting Regulations issued by the General Court of Audit must be observed.