First: Approval of the rules for ratifying the provisions regulating the affairs of employees in public agencies and their compensations, in the attached form.
Second: All public agencies subject to the rules - referred to in item (First) of this decision - that have administrative regulations, salary scales, and provisions regulating allowances, bonuses, and financial benefits specifically for their employees subject to the Labor Law and the Social Insurance Law in effect at the time of the issuance of the rules, shall undertake the following:
1- Provide the Ministry of Human Resources and Social Development with the functional salary scales for their employees for review to ensure compliance with the approved wage ceilings according to the rules referred to in item (First) of this decision. The Ministry shall coordinate - as necessary - with the supervisory working team stipulated in the rules and inform the agency of the review results and the necessary amendments to the scales to complete the required modifications.
2- Review their administrative regulations, including allowances, bonuses, and benefits for their employees, and any documents containing other financial benefits for them, and propose amendments in accordance with the unified administrative regulation model and the list of allowances, bonuses, and financial benefits stipulated in the rules - referred to in item (First) of this decision - and provide the Ministry of Human Resources and Social Development with the outcomes in this regard to verify their conformity with the mentioned model and list. The Ministry shall coordinate - as necessary - with the supervisory working team stipulated in the rules and inform the agency of the review results to complete the necessary amendments to the administrative regulation.
All provisions of this item shall be implemented within a period not exceeding twelve (12) months.
Third: All public agencies subject to the rules - referred to in item (First) of this decision - shall not approve any amendments to their administrative regulations, employee salary scales, allowances, bonuses, financial benefits, or any documents containing other financial benefits for their employees, with increases, until the completion of the review works - referred to in item (Second) of this decision - and their amendment in accordance with the provisions contained in the rules referred to in item (First) of this decision.
Fourth: After completing the provisions contained in item (Second) of this decision, all public agencies shall inventory cases of employees whose wages and financial benefits exceed the maximum ceilings and the list of allowances, bonuses, and financial benefits to be adopted according to the rules - referred to in item (First) of this decision - and provide the Ministry of Human Resources and Social Development with the inventory results according to the mechanisms set by the Ministry for this purpose, to refer them to the supervisory working team stipulated in the rules referred to in item (First) of this decision. The team shall study the cases and propose appropriate treatments without violating the relevant statutory texts and the provisions of contracts concluded with the employees, and without reducing the employee's total wage (basic wage plus transportation and accommodation allowances) during the term of their employment contract with the agency.
Fifth: The application of the rules – referred to in item (First) of this decision – shall not prejudice the following:
1- Rules for performing the duties of Undersecretaries and Assistant Undersecretaries of Ministries, issued by Council of Ministers Decision No. (466) dated 29/8/1439 AH, and its amendments.
2- Rules for contracting under the Distinguished Competencies Program, and the model employment contract under the Distinguished Competencies Program, issued by Council of Ministers Decision No. (119) dated 21/2/1440 AH, and its amendments.
3- Rules regulating the Competencies and Contractors Program, issued by Council of Ministers Decision No. (59) dated 18/1/1444 AH.
4- Salary scale for healthcare practitioners working within operating programs in general, specialized, and referral government hospitals under operating items, approved by Royal Order No. (4097/M B) dated 25/6/1432 AH, and the categories to which the scale applies based on Royal Decree No. (M/30) dated 2/6/1430 AH.
5- Regulation for employees appointed under the wage item in administrative bodies, issued by the (abolished) Civil Service Council Decision No. (141) dated 27/5/1399 AH, and the salary scale for employees appointed under the wage item, approved by Royal Order No. (4097/M B) dated 25/6/1432 AH.
6- Provisions contained in the Civil Service Law, issued by Royal Decree No. (M/49) dated 10/7/1397 AH, and the Implementing Regulation for Human Resources in Civil Service issued by Ministerial Decision No. (1550) dated 9/6/1440 AH, and the directive of the Council of Ministers conveyed by Royal Court Telegram No. 49101 dated 27/8/1442 AH, related to organizing contracting to perform some functions covered by the civil service salary scales.
Sixth: The Minister of Finance and the Minister of Human Resources and Social Development shall take the necessary measures to review the mechanism referred to in Article (8) of the rules for performing the duties of Undersecretaries and Assistant Undersecretaries of Ministries, issued by Council of Ministers Decision No. (466) dated 29/8/1439 AH, - according to their authorized powers - and amend the mechanism concerning wages, bonuses, allowances, and other benefits in a manner consistent with the wage ceilings and the list of allowances, bonuses, and benefits for employees in public agencies to be adopted according to the rules referred to in item (First) of this decision.
Seventh: All public agencies - not included in the general state budget - shall be linked to the central system for financial rights related to employees and workers in civil, military, and security entities (Sarf), issued by Royal Order No. (8240) dated 19/2/1439 AH, and Royal Order No. (52176) dated 16/9/1440 AH. The Ministry of Finance and the Ministry of Human Resources and Social Development shall establish the necessary policies and procedures for this purpose.
Eighth: The Ministry of Finance and the Ministry of Human Resources and Social Development shall establish the necessary controls, policies, and procedures to enable all public agencies - whether included in the general state budget or outside it - to record all their employment events and disburse financial rights to their employees through the central system for financial rights related to employees and workers in civil, military, and security entities (Sarf), issued by Royal Order No. (8240) dated 19/2/1439 AH, and Royal Order No. (52176) dated 16/9/1440 AH, provided that the implementation shall be according to a gradual plan set by the two ministries, and that those agencies shall comply with it.
Ninth: All public agencies subject to the rules - referred to in item (First) of this decision - shall review their systems, regulations, administrative rules, and other regulatory documents, and propose amendments in accordance with the provisions contained in the rules referred to in item (First) of this decision, and submit them to complete the regulatory procedures in this regard.
Tenth: The Ministry of Human Resources and Social Development and the Ministry of Finance shall submit a joint report regarding the implementation of the rules - referred to in item (First) of this decision - including the most prominent results of applying the rules and other related provisions, the achievements of the governance path for the semi-government entities' payroll, the extent of public agencies' compliance with their implementation, the obstacles they faced, and the proposed solutions, after a period of three (3) years from its date.
Eleventh: The application of the rules - referred to in item (First) of this decision - shall not result in any additional financial burdens on the general state budget for the coming fiscal years.
Twelfth: The Saudi Health Council - in cooperation with the Ministry of Human Resources and Social Development and the Ministry of Finance - shall harmonize the ongoing study regarding the preparation of a unified work regulation including salary scales, allowances, bonuses, and financial benefits for all Saudi administrators, healthcare practitioners, and non-Saudi administrators working in military and civil health sectors and authorities, pursuant to the two directives conveyed by Royal Court Telegrams No. 22510 dated 24/4/1442 AH, and No. 75105 dated 29/12/1442 AH, in line with the provisions of this decision.
Salman bin Abdulaziz Al Saud
Rules for the Ratification of Judgments Regulating the Affairs of Employees in Public Agencies and Their Compensation
Article 1
The terms and phrases mentioned below - wherever they appear in these regulations - shall have the meanings specified next to them, unless the context requires otherwise:
Regulations: Regulations for the approval of provisions governing the affairs of employees in public agencies and their compensations.
Agency: The agency subject to the provisions of the regulations based on Article (3) thereof.
Council: The Board of Directors of the agency; regardless of its name (Board of Directors, Supervisory Committee, Management Authority, or others).
Ministry: Ministry of Human Resources and Social Development.
Authorized Person: The person legally authorized to approve administrative regulations or salary scales or allowances, bonuses, and other benefits for employees subject to the Labor Law and the Social Insurance Law.
Supervisory Work Team: The supervisory work team formed based on paragraph (1) of Article (4) of the regulations.
Unified Models, Standards, and Lists: The unified administrative regulation model, the standards for designing the job salary scale, and the list of allowances, bonuses, and benefits, prepared by the supervisory work team, and approved by the Minister of Finance and the Minister of Human Resources and Social Development.
Article 2
The rules aim to regulate matters related to the preparation of the administrative regulations, the salary scale, and the provisions governing allowances, bonuses, and other benefits for employees - subject to the Labor Law and the Social Insurance Law - and their approval by the authorized person; in a manner that achieves alignment and harmony and avoids any unjustified discrepancies in the provisions governing employee affairs and their compensations among the agencies.
Article 3
The rules apply to all public entities, including ministries, authorities, public institutions, centers, funds, offices, programs, and other entities with public legal personality - whether they are included in the state budget or outside of it - as well as any that may be established in the future, which have employees subject to the Labor Law and the Social Insurance Law.
Article 4
1- A supervisory task force shall be formed consisting of: (the Ministry, and the Ministry of Finance) to oversee the implementation of the regulations in the entities covered by its provisions, and it shall specifically have the following responsibilities:
A- Preparing a unified administrative regulation model, which includes the provisions governing the affairs of employees in the entity, covered by the Labor Law and the Social Insurance Law, without prejudice to the relevant statutory provisions.
B- Determining the list of allowances, bonuses, and other benefits for employees in the entity, including their descriptions, values, and the job levels entitled to each.
C- Establishing criteria for designing the salary scale, which includes determining job grades according to the size of the entity, and specifying the minimum, average, and maximum limits for each job grade, as well as the difference between the minimum and maximum for the basic salary in the job grade, and other criteria that must be followed in designing the scale.
D- Preparing the mandatory maximum ceilings for the salaries of job categories in the entity.
E- Preparing a unified work contract model, in accordance with the relevant statutory provisions.
F- Preparing a mechanism for determining the salary of the first responsible person in the entity, along with other financial benefits.
For the purposes of applying this paragraph, the first responsible person in the entity refers to: (the governor, the CEO, the president, the director, the trustee, the supervisor, and others) subject to the Labor Law and the Social Insurance Law.
G- Reviewing the documents referred to in sub-paragraphs (أ), (ب), (ج), (د), (هـ), and (و) of paragraph (1) of this article, and proposing amendments whenever necessary.
2- The supervisory task force shall establish procedures to organize its work, and mechanisms for reviewing and amending the documents referred to in paragraph (1) of this article.
3- The outputs of the supervisory task force, referred to in paragraphs (1) and (2) of this article, shall be approved by the Minister of Finance and the Minister of Human Resources and Social Development.
Article 5
The entity whose system, regulations, or organizational arrangements, or any other regulatory document stipulates that it should have an administrative bylaw, salary scales, allowances, bonuses, and other benefits for its employees subject to the Labor Law and the Social Insurance Law; is obligated to adhere to the unified models, standards, and lists, and the entity shall coordinate as necessary in this regard with the Ministry.
Article 6
1- The entity that has contractors through programs or operational items or through any other contracting method shall prepare an administrative regulation that includes allowances, bonuses, and other benefits, as well as a salary scale for employees contracted through those methods in the entity, while adhering to the models, standards, and unified lists. The entity shall coordinate as necessary with the Ministry regarding this matter.
2- The authority to approve the administrative regulation and the salary scale for employees, referred to in paragraph (1) of this article - in matters not covered by a statutory text - shall rest with the council or the competent minister as appropriate.
Article 7
1- The entity must provide the Ministry with its administrative regulations, salary scales, allowances, bonuses, or other benefits for its employees, or any amendments to any of them, before they are approved by the authorized person; along with all justifications and studies conducted in this regard.
2- The Ministry shall review what it receives from the entity based on paragraph (1) of this article, and verify its compliance with what is stated in Article (5) or Article (6) of the regulations as applicable. If the Ministry finds that it complies with what is stated therein, it shall inform the entity of the result; to complete the necessary procedures for its approval by the authorized person.
3- If the Ministry finds that what it received from the entity based on paragraph (1) of this article deviates from what is stated in Article (5) or Article (6) of the regulations as applicable, and it deems that this requires further study, it shall refer the matter to the supervisory working team; to study it, provide an opinion on it, and submit that to the Minister of Finance and the Minister of Human Resources and Social Development; for a decision on the matter. The Ministry shall then inform the entity of the result; to complete the necessary procedures for its approval by the authorized person.
Article 8
The entity is obligated to adhere to the unified Work Contract model in all employee contracts, and the mechanism for determining the salary of the chief officer of the entity and other financial benefits, as referred to in subparagraphs (e) and (f) of paragraph (1) of Article (4) of the regulations.
Article 9
1- The authority shall prepare the following:
A- Workforce Plan: This includes determining the appropriate size of the required workforce based on the volume of work and the institutional and operational requirements of the authority, and the number of employees for all positions within the authority according to its approved organizational structure, as well as identifying the need - if any - in comparison to the current size of the workforce and the gap between the current number of employees and the actual need of the authority. The plan shall cover a period of no less than (three) years.
B- Recruitment Plan: This includes the number of positions, their names, and levels intended for recruitment annually, the planned timeline for filling those positions, and their financial costs.
2- The Council or the competent Minister, as applicable - in agreement with the Ministry - shall approve the workforce plan and the recruitment plan for the authority, and the authority must adhere to them after their approval.
3- The Ministry shall provide the necessary guidelines and templates for preparing the workforce plan and the recruitment plan.