The General Secretary or their representative shall issue a written invitation to attend the Council sessions one week prior to the scheduled date – unless the matter is urgent or requires immediate attention – accompanied by the agenda, along with any reports or other documents related to the topics listed in its items, as deemed necessary by the General Panel to be attached.

The meeting of the Council is not considered valid unless the majority specified in Article (Sixteen) of the Council's regulations is present, and the temporary departure of some attending members from the hearing room does not affect the continuation of the Council's meetings.

The President announces the opening of the hearing at the scheduled time after verifying the completion of the legal quorum. If the quorum is not met, the opening is delayed for no more than one hour. If the quorum is still not met, the hearing is postponed.

After the opening of the Hearing, the General Secretary mentions the number of members present, reads the names of those absent from the Hearing and the reason for their absence if available, then reads the agenda. After that, the Council considers the topics listed on the agenda in the order they appear, and the president may prioritize one topic over another.